206 Kline Drive

White River Jct., VT

Mail:

PO Box 1376

WRJ, VT 05001

CONTACT​

Newsletters & Notices

October 2019

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Trial of Pickleball

The first Board Meeting of the fiscal year since the vote-in of new Board Members is Oct 8th, at 7:00pm.  As always, all members are welcome to attend.  The primary agenda item will be a review of the plan for the trial of Pickleball play at Our Court.  The proposal was developed by the Tennis Committee with input from members.  See proposal .  Board Members are now tasked with taking it under consideration and voting to approve or send back to committee. 

August 2019

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Annual Meeting 2019

There is evidence of fall in the air and we have certainly enjoyed some beautiful weather this summer and hope everyone is getting a chance to play tennis outdoors and indoors. Over the past year the organization has been settling into a member management approach for the club, and we have learned new things and continue to make improvements every day. We have appreciated everyone’s patience and support during the transition and continue to welcome feedback and participation through our established committees (see Board Meeting page)

 

Currently we are 140 total members of all types and are up approximately 10 members from last year’s annual meeting. Interest in membership has been growing stronger in the past year with the addition of both individual and families joining the club.

Financially, the club is expecting to add approximately $20,000 to its reserve fund, which has not been added to in more than two years. In addition, the finance committee is consolidating the small debt we have on the building, taking advantage of lower interest rates, and preparing for more building improvements and repairs in the coming years.

 

Before the end of this fiscal year, Our Court will see the installation of a new efficient heating system for the club house, on-demand hot water system to replace an inefficient hot water tank, and a new heater on Court 1, which has seen several failures over the past two years. Window replacement, new carpet, interior painting, and the installation of a new door access system will be the focus in the coming year. In addition, we are reviewing our cleaning contract and have plans for increased cleaning of the club house and court cleaning frequency. These important changes will help maintain a clean, safe and attractive facility.

 

Our challenges moving forward will be engaging the continued support of members to take on critical functions of the club, such as contract and vendor management, business and administrative functions, and member communication and management. Within the budget proposed, we have allocated money for member stipends to recognize those individuals dedicating their time and effort to these critical functions and funds for a management company if needed.

 

Looking forward to seeing you at the Annual Meeting on September 15th! 

 

Regards,

AJ Horvath, President
Mike Haxton, Vice President Rick Cecchetti, Treasurer Vicky Beggs, Secretary
Iris Berezin, Interim Secretary Josie Harper
Susan Edwards

March 2019

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Board updates/news

 

Welcome to March everyone and hope everyone is getting a chance to play tennis.   Over the past several months the organization has been adjusting to a volunteer management approach for the club, and we are still learning new things and making improvements every day.  We have appreciated everyone’s patience and support during the transition and continue to welcome feedback and participation through our established committees https://www.ourcourttennisclub.com/board-meetings.

 

Currently we are 141 total members of all types and are up approximately 10 members from the annual meeting.  It has been great to observe the positive energy from many in assisting with recruiting new members and other essential club activities.  A special thanks to Kathy Schellong for taking on streamlining our financial reporting and bill paying processes.  We have posted the December club financials and a report from Rick Cecchetti, Treasurer, for your review via the link below.  We will be finalizing and approving February financials at our March Board meeting and these will be posted once approved. https://www.ourcourttennisclub.com/finance

 

Unofficially, club revenue is up, relative to the same period last year through February, by approximately $10,000 due to member dues, RVC clinics and guest fee collection.  Expenses are down by approximately $10,000 over the same period due to reductions in property taxes and savings from the manager position, giving the club an improved bottom line of approximately $20,000 through February.  The end result is an improvement in cash position for the club that will allow for some needed improvement to begin in the Spring.

 

Upcoming this March:

  • Tennis clinics for 3.0/3.5 and 4.0+ and Stoke of the Week on Wednesdays (6th,13th,20th,27th) – See online schedule and sign-up information on the Court Reservation Website. https://www.ourcourttennisclub.com

  • Tennis Committee meeting on March 7th from 5:15 to 6:30 PM at the club

  • Boarding meeting on March 11th from 5:30 to 7:00 PM at the club

  • The board has approved a request from Windsor High School to use both courts from 8:30-11:30 March 19-March 22 Tuesday-Friday for an intensive introduction to tennis.  We did the same last year for Hanover High. An Our Court member is leading the high school students. The board decided it was a good community service and hopefully will increase tennis participation in the Upper Valley. We do not recruit the schools as local high schools have intensive fun classes the morning of that March week. The board agreed that we allow only one week per year for this type of program. We are aware this is prime playing time for members but hope alternate times can be found for games those 4 mornings.

  • Hartford and Lebanon High School will also begin their pre-season tennis practices toward the end of the month and these teams will be using court time in the evenings after 7PM when demand for courts is less.

Other Notes:

 

  1. One court heater had the pilot go out twice recently. The heater company has done some maintenance. However, if a heater stops working, you can increase the thermostat temperature on the second heater until the court temperature is 62. That usually takes about 30 minutes. Then turn the thermostat back to 62. PLEASE CALL AJ HORVATH (603.443.0054) OR HUGHES PROPERTY MANAGEMENT (802.281.9642) IF A HEATER STOPS WORKING.

  2. Cleaning. Hughes properties cleans twice a week. The entry area collects lots of fuzz with the heavy winter court use and needs vacuuming several times a day. If anyone has a few minutes to spare, the new vacuum is either in the closet by the bench or in the room with the sofa. Thanks. The board is aware the courts also need more frequent cleaning and are working on a solution.

  3. We have a list of improvements to be made this spring/summer such as replacing electric outlets, fixing doors, improving the locker rooms. Other hopes include painting the inside areas (not the courts) and new carpets. Please send your observations of needed repairs to the board via ourcourtboard@gmail.com.

December 21, 2018

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Board updates/news

 

WEB SITE:

Over 70 members have now registered on the ourcourttennisclub@gmail.com web site. The board will reach out to those who have not done so. Once everyone is registered we can open up more functions. If you need help, contact Becky Horvath via the ourcourtboard@gmail.com site.

 

HOLIDAY GUESTS

There will be no guest fees for family members playing with a member December 22-December 31. Guests may play more often than the usual once a week during this time. Please sign in your guests on line and on paper at the court. Indicate family member on the paper sign up.

 

COURT SIGN UP

Please remember to sign up both on line and on paper at the court. You can revise on line players before your court time. If you have guests, include the name. If someone is a frequent guest, we contact her to discuss membership benefits.

Guest fee collections have improved. Many thanks to the membership. Guest forms are in the white notebook at the desk next to court entry. Fill out form and place with fee or guest pass in the envelope in the guest box.

 

BOOK OF GUEST PASSES

If you have frequent guests, consider a book of 10 guest passes for $125. This is $2.50 less than an individual pass. To purchase ourcourtboard@gmail.com and you will be emailed back with instructions for picking up the passes.

 

HARTFORD REC DEPARTMENT PICKLE BALL

One court was used Mondays 7-9 PM for pickle ball organized by Hartford Rec Department. It was a success and another session is planned for Jan7-Feb 25. Our Court does receive money from Hartford for the court rental.

 

HOUSEKEEPING

Some lights in the upstairs viewing area will be replaced. One flickers due to a faulty fixture. An electrician has been contacted.

Dead balls. There is a labeled blue bin on each court for obviously dead balls. Members please help clear out nonplayable balls. The dead balls are then recycled to dog parks and schools and nursing homes.

Any housekeeping concerns, put a note on the white board on the office door.

Please no boots or other dirty winter outside shoes in locker rooms. Flip flops in your tennis bag?

 

WELCOME NEW MEMBERS contact information on the members page of web site

Michael O’Keefe and daughter Phelan michael.okeefe@quecheeclub.com 435-659-7641

Amy Dexter  amydexter@gmail.com 860-248-1042

Tom Allingham  tallingham1779@gmail.com 860-318-5253

Tom Powers  boogalv3@yahoo.com 802-473-6552

Kathy Stearns kjstearns@mac.com  603-203-1355

November 13, 2018

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Board updates/news

 

The Our Court Board has been enthusiastically working not only on our Club’s goals of sustainability, but also on growing membership and vitality.  We will be emailing regular news/updates to members over the next few weeks, so all can be informed of the many changes and activities happening at Our Court, with the ultimate goal being, however, to replace multiple emails with a single, up-to-date point for communication.  We are hoping that the new Our Court website can become the “go-to” place for members to find any/all information about club activities, Board decisions, financials, volunteer efforts, player contacts, etc.  In addition, there is a password protected “member page” where you can find details about club operations and members.  Right now, about 70 out of 129 equity members have gotten onto the website and signed in as members.  

 

Watch for weekly emails from the Board (subject line: “Did you Know?”) with key updates and information!!  These emails will also be posted on this page of the website so that you don’t have to hunt through your inbox to find something of interest.

November 2019

To:                     All Our Court members

From:                Our Court Board of Directors

Subject:            Welcome to the 2019/20 OC year!

 The full minutes from the Our Court October 8,2019 meeting are posted under the members only section of our web site ourcourttennisclub.com

Below are highlights from the meeting

Officers elected are

President Mike Haxton

Vice President Judith Jackson

Treasure Rick Cecchetti

Secretary Susan Edwards

Pickle ball lines will be drawn on court 2. Members may sign up to play pickle during designated pickle times. These times were chosen based on lowest tennis usage over the past year. Specified pickle sign up is on the same tennis sign up computer site. The times allotted for pickle are:

Friday  7 PM​

Sunday 7 AM, 7 PM

Monday 11:30 AM, 7 PM(Hartford Rec)

Tuesday 1 PM

Thursday 8:30 AM

The pickle ball policy will be reviewed in 6 months

 

The 3 month associate membership fee was lowered to $300. People can only purchase associate memberships in 3 month blocks

 

Equity members may reserve courts 7 days in advance and associate members 5 days in advance. Only equity members may reserve the viewing space for personal events

 

Computer tips of the month

 

!. There are new tabs on the scheduling site beside the tab to view daily schedules. Check them out. Use the event tab to sign up for Our Court clinics. You can sign up for weeks in advance with no limit. One cannot view who else has signed up-just the number of people. Only RVC pros can see the names due the functionality of our computer systems.

2. Wait list. When you sign up for a court and your preferred time is booked, check the wait list. If the court is cancelled, you get an e mail that it is now open.